favorite this post Administrative Assistant hide this posting unhide

compensation: Dependent upon experience
employment type: full-time

Helen Tarokic Law PLLC is seeking a full-time Administrative Assistant to work directly under the supervision of the Office Manager (and also to assist with coverage in the near future during the Office Manager's 12 week leave of absence). duties of the administrative assistant may vary slightly from one day to another, but will predominately consist of:

- Scanning and saving Intake and Consultation notes/documents into electronic system

- Assisting with drafting of legal contracts, for review by Office Manager

- Monitoring expiration dates in data management system notifications for existing clients and following up with clients accordingly as an energetic, detail oriented, results-driven team member

- Taking payments for legal fees and government filing fees and updating all systems accordingly

- Meeting with clients to review contracts in detail

- Making daily deposits into appropriate accounts at banking institutions

- Ensuring billing folder physical files are organized and up-to-date

- Building up new hires in case management system

- Creating and sending invoices for miscellaneous charges not included in contracts

- Processing check requests from employees and invoicing clients if applicable

- Performing general administrative functions (i.e. scanning, filing, etc.) in a fast-paced office, ensuring that the work that has to be accomplished every day is done on time and with precision

Preferred Qualifications:

- Customer service experience and/or sales experience

- Quick Books, Bench Bookkeeping, or Trust Books experience

- Spanish and English speaking

- Experience working in a law firm

- A passion for helping immigrants succeed

Hours and Compensation

- Monday - Friday 9 am to 5:30 pm

- Pay is dependent upon experience

NO PHONE CALLS. Submit resume and cover letter electronically.
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 6794075895


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